Can You Use AI to Write Government Tenders in Australia?
As AI becomes more integrated into organisational workflows, many companies wonder: Can you legally use AI to write government tender responses in Australia?
The short answer is yes — but you must apply it responsibly and in line with evolving public policy and procurement guidance.
Unlike some jurisdictions with strict AI-specific laws, Australia does not currently prohibit the use of AI to prepare bid content for government contracts. However, tender submissions must still comply with procurement principles regarding transparency, integrity, and accuracy — and using AI doesn’t change these obligations.
Latest Government Guidance on AI (2025–2026)
While there’s no law banning AI for tender writing, several recent Australian government policies and standards shape how AI should be used in public sector contexts:
1. Responsible AI Policy
The Policy for the responsible use of AI in government was updated in December 2025 to strengthen governance, transparency and human accountability for AI use in public sector work. This policy reinforces that human judgement and oversight remain central to any AI-supported task, such as drafting documents or responses.
2. AI Plan for the Australian Public Service (APS)
The APS AI Plan 2025 outlines how government agencies will adopt AI responsibly, including expectations around transparency, evaluation and workforce capability. It emphasises that public servants must validate outputs and remain accountable for any AI-generated content.
3. Guidance on AI Procurement
In late 2025, the Digital Transformation Agency (DTA) published “Guidance on AI procurement in government”, offering step-by-step advice for agencies procuring AI products and services. This includes managing risks and governance considerations when AI is involved in contracts — whether in delivering services or in supplier submissions.
4. Managing Public Generative AI Tools
The government also released updated guidance for the safe and responsible use of public generative AI tools such as ChatGPT, Gemini and others. It highlights three core principles: protect information, apply critical assessment, and ensure human accountability — all of which apply whether you’re a public servant or a private business using AI to draft tender responses.
Collectively, this evolving guidance signals that the Australian government supports responsible, accountable use of AI — including in procurement — but still expects human oversight and risk management.
Procurement Rules Still Apply
Even with AI guidance in place, tender submissions must remain compliant with longstanding procurement norms such as the Commonwealth Procurement Rules (CPRs), which emphasise confidentiality, fairness and probity in government contracting.
AI can assist in drafting, editing and organising text, but the organisation submitting the bid remains responsible for accuracy and compliance. Misrepresentation, ignoring security policies, or leaving unchecked AI output in your final submission can still lead to non-compliance or even legal issues.
Practical Best Practices for Using AI in Tender Writing
To stay within legal and procurement expectations when using AI:
- Retain human review: Every AI-generated response needs assessment by a qualified team member to ensure accuracy and relevance.
- Use secure systems: Avoid submitting sensitive procurement documents into public AI platforms; prefer enterprise-grade tools that support confidentiality.
- Document your process: Keep records of AI usage, versioning and approvals — important for audit trails and probity reviews.
- Avoid over-reliance: Treat AI as an aide, not a replacement for domain expertise or evidence-based claims in your submission.
How AI Tools Like EA Global AI Help
Platforms like Easy Autofill are designed to help teams automate repetitive tender tasks while incorporating compliance and quality controls. They can:
- Import requirement documents and auto-populate responses using your approved knowledge base.
- Track evidence linkage, approvals and version history to support procurement probity.
- Reduce manual effort while preserving human oversight and organisational risk controls.
By combining AI automation with built-in safeguards, tender teams can increase efficiency without compromising legal or procurement standards.
Final Takeaway
So, yes — you can legally use AI to help write government tender responses in Australia, as long as you apply it responsibly and in line with current policies and procurement rules.
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